PROTOCOL GUIDELINES

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Guidelines and templates for planning your next event.

Protocol for Events with UCLA Executive Leadership: Contact Person:
Attendance Request Form
Submit this form to request Chancellor Block, Mrs. Block and/or Executive Vice Chancellor and Provost Waugh for an event.
Rhonda Wade
Speaking Engagements Form
Completed form is due six weeks prior to all events with the Chancellor, Mrs. Block, and/or Executive Vice Chancellor and Provost Waugh.
JP Renaud
Executive Event Briefing Template
Completed briefing is due 10 business days prior to all events with the Chancellor, Mrs. Block and/or Executive Vice Chancellor and Provost Waugh.
Rhonda Wade
Chancellor Event Promotional Materials Protocol Guide and Approval Process
Design and content of event promotional materials with the Chancellor, Mrs. Block, and/or Executive Vice Chancellor and Provost Waugh's names must be approved by the Chancellor’s Office. Event promotional materials include print and electronic versions of, but are not limited to: invitations, save-the-dates, advertisements, websites, programs, citations, and commemorative plaques.
Kyle Gibson
Protocol for Events on the UCLA Campus: Contact Person:
Visiting Dignitary Policy and Guidelines
The Chancellor has placed administrative responsibility for dignitary visits with External Affairs, to serve as the office of record and campus resource for protocol and assistance for state, national and international dignitary visits. The policy and guidelines are intended to ensure these visits are well coordinated and that event goals and objectives are met.
Marina Banach
Flag Protocol for UCLA Events
Flag protocol for UCLA events is noted here. For UCLA's general flag display guidelines, refer to UCLA Policy 115.
Kyle Gibson
UCLA Forms of Address
Special Events & Protocol is your resource for answering questions regarding the proper forms of address for dignitaries/VIPs. We’ve listed a few of the most common questions here.
Tricia Lippert
UCLA Brand Guidelines
The UCLA Brand Guidelines site, an inclusive resource for you to harness the power of the UCLA brand, no matter where on campus you work or what your message may be. These guidelines will help you engage your audiences, amplify the impact of your messages and deepen your relationships, whether you’re talking to prospective students, existing students, faculty, alumni or any other group—on or off campus. The UCLA Brand Guidelines are designed to help you use the power of the UCLA brand most effectively. Here you will find easy-to-use directions, vivid examples and downloadable assets that will help you craft communications of any kind, on any platform—print and digital.
Kyle Gibson
Commencement and Academic Protocol
Special Events & Protocol advises the UCLA campus on issues regarding academic regalia and ceremony protocol. For information about commencement schedule, locations and logistical planning, visit the UCLA Commencement website or call (310) 825-2022.
Sarah Weinstock