Many on campus serve as resources to answer questions regarding the proper forms of address for dignitaries and VIPs on campus.
Always verify names, addresses and personal preferences prior to the occasion. When corresponding with officials, the following individuals may be able to address specific questions.
General questions about forms of address, contact:
Tricia Lippert
tricial@stratcomm.ucla.edu
Strategic Communications Events and Experiential Marketing
Questions about elected officials, contact:
Duane Muller
dmuller@support.ucla.edu
Government & Community Relations
Questions about international dignitaries, contact:
Christine Larson
clarson@international.ucla.edu
International Institute
Questions about the UC President and UC Regents, contact:
Susan White
swhite@stratcomm.ucla.edu
Strategic Communications Events and Experiential Marketing
Protocol Reference
| Chancellor | |
|---|---|
| Business: Chancellor Julio Frenk UCLA Chancellor’s Office | |
| Social: Chancellor Julio Frenk and Dr. Felicia Marie Knaul | |
| Table Assignment Envelope: Chancellor Frenk and Dr. Knaul | |
| Place Cards: Chancellor Frenk | Dr. Knaul |
| Name Tags: Julio Frenk Chancellor | Felicia Marie Knaul Associate of the Chancellor |
| Salutation: Dear Chancellor Frenk | Dear Dr. Knaul |
| Chancellor Emeritus | |
|---|---|
| Business: Chancellor Emeritus Gene Block | |
| Social: Chancellor Emeritus Gene Block and Mrs. Carol Block | |
| Table Assignment Envelope: Chancellor Emeritus Block and Mrs. Block | |
| Place Cards: Chancellor Emeritus Block | Mrs. Block |
| Name Tags: Gene Block Chancellor Emeritus | Carol Block |
| Salutation: Dear Chancellor Emeritus Block | Dear Mrs. Block |
| Executive Vice Chancellor and Provost | |
|---|---|
| Business: Dr. Darnell Hunt Executive Vice Chancellor and Provost UCLA Chancellor’s Office | |
| Social: Dr. Darnell Hunt | |
| Table Assignment Envelope: Executive Vice Chancellor and Provost Hunt | |
| Place Cards: Executive Vice Chancellor and Provost Hunt | |
| Name Tags: Darnell Hunt Executive Vice Chancellor and Provost | |
| Salutation: Dear Dr. Hunt |
| Dean | |
|---|---|
| Business: Mr. Joe Bruin Dean Division of … UCLA College | |
| Social: Mr. and Mrs. Joe Bruin | |
| Table Assignment Envelope: Dean Bruin and Mrs. Bruin | |
| Place Cards: Dean Bruin | |
| Name Tags: Joe Bruin Dean Division of … UCLA College | |
| Salutation: Dear Mr. Bruin |
| Vice Chancellor or Vice Provost | |
|---|---|
| Business: Ms. Josephine Bruin Vice Chancellor Student Affairs | |
| Social: Ms. Josephine Bruin and Mr. Joe Bruin | |
| Table Assignment Envelope: Vice Chancellor Bruin and Mr. Joe Bruin | |
| Place Cards: Vice Chancellor Bruin | |
| Name Tags: Josephine Bruin Vice Chancellor Student Affairs | |
| Salutation: Dear Ms. Bruin |
| UC President | |
|---|---|
| Business: President Michael V. Drake, M.D. University of California | |
| Social: President Michael V. Drake, M.D. | |
| Table Assignment Envelope: President Drake | |
| Place Cards: President Drake | |
| Name Tags: Michael Drake President University of California | |
| Salutation: Dear President Drake |
| UC Regent | |
|---|---|
| Business: Mr. Joe Bruin | |
| Social: Mr. and Mrs. Joe Bruin | |
| Table Assignment Envelope: Regent Bruin and Mrs. Bruin | |
| Place Cards: Regent Bruin | |
| Name Tags: Joe Bruin UC Regent | |
| Salutation: Dear Mr. Bruin |
| Governor | |
|---|---|
| Business: The Honorable Gavin Newsom Governor of California | |
| Social: The Honorable Gavin Newsom | |
| Table Assignment Envelope: Governor Newsom | |
| Place Cards: Governor Newsom | |
| Name Tags: Gavin Newsom Governor of California | |
| Salutation: Dear Governor Newsom |
| Mayor | |
|---|---|
| Business: The Honorable Karen Bass Mayor of Los Angeles | |
| Social: The Honorable Karen Bass | |
| Table Assignment Envelope: Mayor Bass | |
| Place Cards: Mayor Bass | |
| Name Tags: Karen Bass Mayor of Los Angeles | |
| Salutation: Dear Mayor Bass |
Correspondence to Elected and Other Government Officials
General guidelines when corresponding with government officials:*
Members of Congress – U.S. Senate and House of Representatives:
Letter Address
The Honorable Full Name
United States Senate [or United States House of Representatives]
Washington, DC
or district office address
Salutation
Dear Senator (or Congressmember) Last Name:
Members of the State Legislature – California Senate and California Assembly:
Letter Address
The Honorable Full Name
California State Assembly [or California State Senate]
Sacramento, CA
Salutation
Dear Assemblymember (or Senator) Last Name:
Local Government – L.A. City Council and L.A. County Board of Supervisors:
Letter Address
The Honorable Full Name
Los Angeles City Council [or Los Angeles County Board of Supervisors]
Address
Los Angeles, CA
Salutation
Dear Councilmember (or Supervisor) Last Name:
*The formats above are sufficient when corresponding via email, which is the recommended approach, especially for time sensitive correspondence. Sending via USPS will require more specific address information. If those are needed, checked URL links above.
Packages are not accepted.
Questions about elected and other government officials, contact:
Duane Muller
dmuller@support.ucla.edu
Senior Executive Director of Government & Community Relations